Privacy Policy

Introduction

This Privacy Policy ("Policy") applies to War Trades and WAR TRADES FZCO ("Company") and governs the collection, protection and use of personal information in accordance with applicable data protection laws, including the UAE Personal Data Protection Law (PDPL), the General Data Protection Regulation (GDPR) where applicable, and other relevant international standards.

By accessing or using any War Trades services, websites, applications, communication channels or communities, you consent to the data practices described in this Policy. If you do not agree, you should not use War Trades services.

Collection of Your Personal Information

War Trades collects only the information necessary to provide our services effectively, maintain platform security, verify members and comply with legal requirements. The types of personal information we may collect include:

• Contact information such as your name, email address and phone number
• Account and login information you provide during registration and onboarding
• Identity verification data where required for fraud prevention or compliance
• Payment-related information processed via third-party providers (we do not store full credit card numbers on our servers)
• IP address, device type, browser and general connection data
• Communications you send to War Trades support, concierge or interview teams
• Limited usage and interaction data inside the community, used only for safety, moderation and compliance purposes
• Referral information when you join through our Private Invite System or identify another member as your referrer

We do not intentionally collect sensitive categories of data unless required for compliance reasons and with your knowledge.

Use of Your Personal Information

The Company uses your personal information to:

• Provide and manage access to War Trades services, communities and content
• Verify your identity and eligibility for membership and interviews
• Process payments, renewals and maintain accurate transaction records
• Deliver onboarding, educational material and service updates
• Provide concierge and customer support
• Maintain safety, enforce community rules and apply our NDA and Terms & Conditions
• Detect, investigate and prevent fraud, abuse, security incidents or policy violations
• Improve and develop our services, features and user experience through aggregated analytics
• Comply with legal obligations, regulatory requirements and law enforcement requests where necessary

We may also use anonymized and aggregated information for internal business analysis. We do not use your personal information to make automated decisions that have legal or similarly significant effects on you.

Sharing Information with Third Parties

War Trades does not sell your personal data. We only share your information with trusted third parties in the following circumstances:

• Payment processors and financial institutions to process transactions securely
• Service providers who assist with hosting, technical infrastructure, analytics, email delivery, support tools and similar functions
• Professional advisers (lawyers, accountants, auditors) when necessary for legitimate business or legal purposes
• Authorities, regulators or law enforcement agencies when required by applicable law or to protect our rights, property, members or the public
• Other members only to the extent you choose to interact with them or consent to introductions being made

All service providers are required to maintain appropriate confidentiality and security of your information and are not permitted to use your data for their own independent purposes.

Your Data Protection Rights Under Applicable Law

Depending on your location (for example, if you are resident in the EU, UK or UAE), you may have some or all of the following data protection rights:

• Right of Access – to request confirmation that we process your data and to obtain a copy of the personal data we hold about you.
• Right to Rectification – to request correction of inaccurate or incomplete personal data.
• Right to Erasure – to request deletion of your personal data where there is no compelling reason for us to continue processing it.
• Right to Restrict Processing – to request that we limit how we use your data in certain circumstances.
• Right to Data Portability – to request that we transfer your data to you or another provider where technically feasible.
• Right to Object – to object to certain uses of your data, such as direct marketing or specific types of profiling.
• Right to Withdraw Consent – where processing is based on consent, you may withdraw that consent at any time.

To exercise any of these rights, contact us at [email protected]. We may need to verify your identity before fulfilling your request, and we will respond within the time frames required by applicable law.

Right to Deletion

Subject to certain legal and operational exceptions, you may request that we delete your personal information from our systems. We will honor such requests where:

• The data is no longer necessary for the purposes for which it was collected
• You withdraw consent where consent is the basis for processing
• You validly object to our processing and no overriding legitimate grounds exist
• We have processed the data unlawfully
• Deletion is required to comply with a legal obligation under applicable law

We may retain certain information where we have a legitimate interest or legal obligation to do so, such as for:

• Fraud monitoring and prevention
• Financial record-keeping, tax or audit requirements
• Enforcement, investigation and documentation of NDA breaches, policy violations or disputes
• Safety, moderation and security records relating to the community

Children Under Thirteen

War Trades does not knowingly collect personal information from children under the age of 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information and, where appropriate, terminate the associated account.

Email Communications

From time to time, War Trades may contact you via email or messaging platforms to:

• Provide account and service-related notifications
• Deliver educational content and membership updates
• Inform you of new opportunities, features or events
• Respond to your questions and support requests

You may opt out of non-essential promotional communications at any time by following the unsubscribe link in our emails or by contacting us directly. You cannot opt out of transactional or security-related messages that are necessary for the operation of your account.

Cross-Border Transfers

As a global network, War Trades may store and process your information on servers located outside of your home country, including within the United Arab Emirates and other jurisdictions where our trusted providers operate.

Where required by law, we implement appropriate safeguards (such as contractual protections or equivalent mechanisms) to ensure that international transfers of personal data provide an adequate level of protection.

Security

The Company uses a combination of technical, administrative and physical safeguards to protect your personal information from unauthorized access, use or disclosure. These measures include encryption, access controls, secure hosting and regular reviews of our security practices.

No system can be guaranteed to be 100% secure; however, we are committed to protecting your information and continuously improving our security posture.

Community, Safety & NDA Compliance

To maintain a safe, high-trust environment, War Trades may review community activity data when necessary to:

• Enforce our Terms & Conditions and NDA obligations
• Detect and prevent fraud, scams or malicious behavior
• Investigate reports of harassment, abuse or rule violations
• Protect members and the integrity of the network

We do not monitor member activity for reasons unrelated to safety, moderation, security, or compliance with applicable law and our own policies.

Changes to This Statement

War Trades may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements or operational needs. The latest version will always be available on our website and will include an updated effective date.

Your continued use of War Trades services after any modifications to this Policy constitutes your acknowledgment of the changes and your consent to the updated terms.

Contact Information

If you have questions about this Policy, wish to exercise your data protection rights, or believe your privacy has been impacted, please contact us at:

Email: [email protected]
Legal: [email protected]

WAR TRADES FZCO
Dubai, United Arab Emirates
Effective as of: Jan 01, 2025